Privacy Policy for Argon HCM

Who we are

Our website address is: https://getargon.app/

Effective Date: December 2025

Argon HCM (“Argon”, “we”, “our”, or “us”) is committed to protecting personal data and respecting the privacy of individuals whose information we process. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you access our website, platform, and services (collectively, the “Services”).

This policy is designed to comply with:

  • The Constitution of Nepal (Right to Privacy)
  • Privacy Act, 2018 (Nepal)
  • Electronic Transactions Act, 2008 (Nepal)
  • International data protection standards, including GDPR, where applicable

1. Scope of This Policy

This Privacy Policy applies to:

  • Website visitors and prospects
  • Customers and authorized users
  • Employees, contractors, and workers whose data is processed through Argon HCM
  • Any individual whose personal data is handled as part of our Services

2. Who We Are & Our Role

Argon HCM is a cloud-based Human Capital Management (HCM) platform offering HR, payroll, compliance, reporting, and workforce management solutions.

Depending on the context, Argon acts as:

  • Data Controller for website users, prospects, and direct customers
  • Data Processor for employee and workforce data processed on behalf of our customers

Customers remain the data controllers for employee data uploaded to Argon HCM.

3. Information We Collect

3.1 Information You Provide to Us

We may collect:

  • Full name
  • Work email address
  • Company name and designation
  • Phone number
  • Login credentials
  • Support queries and communications
  • Billing and contractual details

3.2 Employee & Workforce Data (Customer Data)

Customers may input or upload employee-related data such as:

  • Identification details (name, employee ID)
  • Contact information
  • Job role, department, and employment history
  • Payroll and compensation details
  • Attendance, leave, and work hours
  • Performance reviews and appraisal data
  • Compliance and statutory records

Argon processes this data strictly on customer instructions and does not use it for independent purposes.

3.3 Automatically Collected Information

We may automatically collect:

  • IP address
  • Browser type and device information
  • Platform usage logs
  • Date, time, and interaction data
  • Cookies and similar tracking technologies

4. Purpose of Data Processing

We process personal data to:

  • Deliver and operate the Argon HCM platform
  • Authenticate users and manage accounts
  • Enable HR, payroll, and compliance workflows
  • Provide customer support and service communications
  • Improve system performance and usability
  • Ensure platform security and prevent misuse
  • Comply with legal and regulatory obligations (Nepal and international)

5. Legal Basis for Processing

We process personal data based on:

  • Contractual necessity (service delivery)
  • Legitimate business interests
  • Legal obligations under Nepali and international law
  • Consent, where required

For employee data, the legal basis is determined by the customer as the data controller.

6. Role-Based Access Control (RBAC)

Argon HCM uses role-based access control to ensure:

  • Data access is limited to authorized roles
  • HR and payroll teams access only relevant data
  • Sensitive employee information remains protected

Customers are responsible for:

  • Assigning correct user roles
  • Managing internal access permissions
  • Ensuring lawful access under labor and privacy laws

7. Cookies and Tracking Technologies

We use cookies to:

  • Enable essential platform functionality
  • Analyze usage and improve performance
  • Enhance user experience

Users may manage cookies via browser settings. Some features may not function properly if cookies are disabled.

8. Data Sharing and Disclosure

Argon does not sell personal data.

We may share data:

  • Within a customer’s organization, based on access roles
  • With trusted third-party service providers (hosting, analytics, support) under confidentiality agreements
  • When required by Nepali law, court orders, or government authorities
  • During corporate restructuring, merger, or acquisition (with safeguards)

9. Data Security Measures

We apply appropriate technical and organizational safeguards, including:

  • Encryption of data in transit and at rest
  • Secure authentication and access controls
  • Regular system monitoring and audits
  • Incident response and breach management processes

Despite strong safeguards, no system is completely risk-free.

10. Data Retention

We retain personal data only as long as necessary:

  • To provide the Services
  • To fulfill contractual obligations
  • To comply with legal requirements

Employee data retention is governed by customer instructions and applicable labor and privacy laws. Data is deleted or returned upon service termination, subject to legal obligations.

11. International Data Transfers

Argon HCM may store or process data outside Nepal to support global operations and international customers.

When transferring data internationally, we ensure:

  • Appropriate contractual safeguards
  • Reasonable security measures
  • Compliance with applicable data protection regulations

12. Rights of Individuals

Subject to applicable laws, individuals may have the right to:

  • Access their personal data
  • Request correction or updates
  • Request deletion or restriction
  • Object to certain processing
  • Withdraw consent (where applicable)

For employee data requests, please contact the employer (customer). Argon supports customers in fulfilling such requests.

13. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in law, regulation, or operational requirements. Updates will be published on this page with a revised effective date.

Continued use of the Services indicates acceptance of the updated policy.

14. Contact Information

For questions, concerns, or data-related requests:

Email: [email protected]

Company: Argon HCM

Jurisdiction: Nepal